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NAQC Newsroom: NAQC Conference 2012

NAQC Conference 2012: Call for Abstracts - Information & Instructions

Monday, March 5, 2012  
Posted by: Natalia Gromov
NAQC Conference 2012
QUITLINE INNOVATION AND SUSTAINABILITY: Exploring Strategies and Seizing Opportunities in Challenging Times
Call for Abstracts: Information & Instructions

On behalf of NAQC, the 2012 NAQC Conference Planning Workgroup is pleased to invite you to submit your session proposals for presentation in Kansas City this August. Members of this important workgroup include: Karen Atkinson, LPC-S, Supervisor, IQH Tobacco Quitline; Sarah Bartelmann, MPH, Cessation Coordinator, Oregon Public Health Division; Donna Czukar, Senior Director, Support Programs, Ontario Division, Canadian Cancer Society; Jim McCord, Director, Tobacco Control Program, South Dakota Department of Health; and Lys Severtson, Senior Account Manager, Tobacco Cessation Services, Healthways, Inc.

The information below will prove useful in developing your abstract and the successful completion of the online proposal form. When you are ready, please visit to complete and submit your session proposal. You will also find a Word version of the online proposal form HERE. This document is intended to help you prepare your abstract however, all abstracts must be submitted online. The deadline for submissions is April 2, 2012.

Please Take Time to Review the Information Below (click a topic to go directly to it)

Learning Tracks
Session Type
Review Process
Expectations for Selected Presenters

Your session proposal must align with one of the four learning tracks described below.
Important Note: the examples of session topics listed below are merely intended to provide guidance and further definition for each of the tracks and are not exhaustive lists of what is possible.

(1) Innovative strategies and solutions for ensuring quitline accessibility and utilization
This track will highlight novel approaches to service operations, service offerings, outreach and promotion designed to ensure or improve accessibility and utilization and respond to shifts in volume and budgets.

Examples of possible sessions include:
  • Specialized Counseling Protocol Development, Testing and Implementation for Priority Populations
  • Using Predictive Dialer System to Increase Efficiency and Timeliness of Follow Up
  • Using Web-based Applications to Manage Increases in Call Volume
(2) Emerging practice in quitline promotion and referral
Sessions in this track will explore the latest methods, mediums and messages utilized by quitlines to increase consumer demand and build support for quitlines.

Examples of possible sessions include:
  • 2nd and 3rd "generation” Fax-Referral Programs – How Our Work Continues to Improve
  • Using a Community Development Approach to Quitline Promotion
  • Exploring the Fully-Automated Referral: EHR with Electronic Submission
(3) Securing sustainability through systems-change, integration and partnerships
This track will take an in-depth look at ways in which quitlines have partnered and integrated with systems (Medicaid; employers; community-based organizations; healthcare) to share costs, build referrals, increase reach, and improve services.

Examples of possible sessions include:
  • Building Public-Private Partnerships
  • Working with Medicaid to Secure Federal Financial Participation for Services to Beneficiaries
  • Partnering with Community-Based Organizations to Increase Quitline Reach
(4) Building better practice through research and evaluation
Sessions in this track will highlight recent evidence, evaluation data, and analyses and how these data have been used to make quality improvements to service delivery and design.

Examples of possible sessions include:
  • Engaging Community Partners in the Analysis of Annual Quitline Evaluation Data
  • Making Use of KIQNIC Data: What Have We Learned and Why Does it Matter?
  • From Evaluation Report to Quality Improvement Initiative: Using Your Data to Get Where You Want to Go
The online session proposal form will require you to choose the type of session that you wish to present. Each conference session will be 90 minutes in length. Presenter(s) has the option of proposing to deliver a full 90-minute session or proposing a 45 minute session that the conference planning workgroup will pair with another session featuring a similar topic.

We hope to encourage creativity, participatory sessions and outside-of-the-box thinking when it comes to designing and delivering conference sessions.
You will be asked to choose from one of the six session types below:

Presentation (90 minutes)
Presentation (45 minutes)
Presentation (either 90 or 45 minutes)

Expert Panel Discussion (90 minutes)
An expert panel discussion will provide an opportunity to hear several people knowledgeable about a specific issue or topic present information and discuss personal views. A panel discussion may help the audience further clarify and evaluate their positions regarding specific issues or topics being discussed and increase their understanding of others' positions.

Interactive Roundtable (90 minutes)
Roundtables are informal conversations among colleagues with a common interest. The goal is to encourage idea sharing, problem solving and networking. Your role as presenter/facilitator is to get the conversation started, keep it moving and keep it focused on the established topic. You will find these sessions are quite loose and there is little need for formal presentation.
Source: Malouf, Doug. (1993). How to Create and Deliver a Dynamic Presentation. Alexandria, VA: American Society for Training and Development.

Poster ONLY
Please mark "poster only” if you do not wish to conduct a session but are interested in highlighting your work in a poster session. Session presenters are also given the option to present a poster (see questions #5 and #6 on online form).

The NAQC Conference Planning Workgroup provides the following information to help you understand how successful session proposals will be selected.
  • Each Workgroup member will be assigned to review session proposals submitted in two of the four tracks (members will also read all submissions in order to have a sense of the breadth of session topics proposed).
  • Each track will have a minimum of 2 reviewers who will review submissions individually. These reviewers will then meet as a team with NAQC staff to discuss results and arrive at consensus on the successful proposals for their track. Submissions will receive a score of 1 (lowest) to 5 (highest).
  • The entire Planning Workgroup will meet together no later than April 16th. At this time, each team will propose their slate of successful sessions to the larger group. There will be time allotted for discussion/ feedback.
  • The Planning Workgroup will provide NAQC with the list of recommended sessions for each track. NAQC staff will review in order to ensure balance among stakeholder audiences and interest areas and make final decisions on slate of conference sessions.
Reviewers will use the following criteria to score session proposals:
  • How well does the proposal align with the overall conference objectives and at least one of the identified learning tracks?
  1. The explanation you provide in your proposal is the basis for this review.
  2. The proposal should offer a unique perspective or application that adds value for NAQC members.
  • Are the following areas completely and thoroughly addressed?
  1. Learning outcomes are clearly identified.
  2. The proposal abstract clearly articulates session purpose, methods and conclusions.
  3. The depth and/or complexity of the content being delivered meets the needs of conference participants.
  4. Proposal title matches the content of the presentation.
  5. Proposal is free of commercialism.
  • Does the session deliver content in a way that is engaging and includes ample time for audience questions/ interaction/discussion?
If your session is chosen for presentation at the conference, you must be willing to adhere to the following guidelines:

  • Submit your complete and final PowerPoint presentation (unless you are facilitating an interactive roundtable) to Tamatha Thomas-Haase, Manager of Training and Program Services, by the required due date.
  • Agree to have your PowerPoint presentation and session description posted to the NAQC website.
  • Refrain from any direct marketing of products, services, software or other commercial ventures in the session.
    *NAQC is unable to provide support to selected presenters. There is no provision for expenses, honorarium or other monetary compensation.


  • Deadline for Proposal Submission – April 2, 2012
  • Notification and confirmation of attendance/availability – April 30, 2012
Should you have questions or concerns about the conference or the call for abstracts, please contact Tamatha Thomas-Haase at

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