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NAQC Conference 2017: Call for Abstracts OPEN!

Thursday, September 29, 2016  
Posted by: Natalia Gromov

Dear Colleagues,

We are pleased to invite you to submit a concurrent session abstract(s) for presentation at NAQC Conference 2017, Advancing Quitline Practice through Innovations and Research, to be hosted in Austin, Texas on March 20-21.

The information below will prove useful in developing your abstract and completing the online submission form. You will find a PDF version of the online submission form HERE. This document is intended to help you prepare your abstract however all abstracts must be submitted online. When you are ready, please visit THE ONLINE FORM to complete and submit your concurrent session abstract. The deadline for submissions is 5:00PM PT on October 26, 2016.

Your concurrent session abstract must align with one of the four tracks described below. 
Important Note: the examples of session topics listed are merely intended to provide guidance and further definition for each of the tracks and are not exhaustive lists of what is possible.
Track One
Innovations and Research in Promotion and Service Delivery
Sessions in this track will showcase examples of innovative methods to increase and evaluate quitline treatment reach, satisfaction and quit outcomes, including:

  • tailored promotion and targeted outreach efforts to bolster utilization among priority populations
  • tailored services/protocols for specific populations

Track Two
Innovations and Research in Technology
This track will concentrate on sessions that highlight best practices for utilizing technology to engage, serve and refer tobacco users to quitlines, including:

  • innovative registration approaches
  • enhancing eReferral capacity

Track Three
Innovations and Research in Building and Maintaining Strategic Alliances
Sessions in this track will explore the value of forging alliances to ensure sustainable quitlines, including:

  • cost-sharing partnerships
  • calculating return on investment for public and private insurers
  • using data to communicate the value of quitlines
  • leveraging quitline services to improve cessation coverage

Track Four
Quitline Best Practices
This track is dedicated to those who are new to tobacco control and/or quitlines and will provide an exciting place to learn the basics of quitlines from leaders in our field, including:

  • Quitlines 101
  • partners and resources to support your work
  • linkages between quitlines, health systems change and the ACA
  • how to communicate the value of quitlines to internal and external stakeholders

The online submission form will require you to choose the type of session you wish to present. Most concurrent sessions will be 90 minutes in length and you have the option of proposing to deliver a full 90-minute session or proposing a 45-minute session that the Abstract Review Workgroup will pair with another session featuring a similar topic. A few concurrent sessions will be 60 minutes in length.

We hope to encourage creativity, participatory sessions and outside-of-the-box thinking when it comes to designing and delivering concurrent sessions. You will be asked to choose from one of the six session types below:

Presentation (90 minutes)

Presentation (45 minutes)

Presentation (either 90 or 45 minutes)

Expert Panel Discussion (90 minutes)
An expert panel discussion will provide an opportunity to hear several people knowledgeable about a specific issue or topic present information and discuss personal views. A panel discussion may help the audience further clarify and evaluate their positions regarding specific issues or topics being discussed and increase their understanding of others' positions.

Discussion (60 minutes)
The 60-minute discussion can take the form of an expert panel discussion (described above), a discussion with peers about a specific topic (e.g., What has your state, province or organization learned about engaging the LGBTQ community in quitline treatment?), or a discussion with peers to help you overcome a challenge (e.g., Our call volume has been decreasing and we cannot identify the reason. I would like to share our approach and gain peer feedback on next steps we should take.).

The following information will help you understand how successful abstracts will be selected.

  • An Abstract Review Workgroup will be established by NAQC to review and rate all abstracts.
  • Each workgroup member will be assigned review of abstracts submitted in two of the four tracks (members will also read all submissions in order to have a sense of the breadth of session topics proposed).
  • Each track will have a team consisting of at least 2 reviewers who will review submissions individually. Each team will meet with NAQC staff to discuss review results and arrive at consensus on the successful proposals for their track. Submissions will receive a score of 1 (lowest) to 5 (highest).
  • The entire Workgroup will then meet together. At this time, each track team will propose their slate of successful sessions to the larger group. There will be time allotted for discussion and feedback.
  • The Workgroup will provide NAQC with the list of recommended sessions for each track. NAQC staff will review in order to ensure balance among stakeholder audiences and interest areas and make final decisions on slate of conference sessions.

Reviewers will use the following criteria to score session proposals:

  • How well does the proposal align with the overall conference objectives and at least one of the identified learning tracks?
  • The explanation you provide in your proposal is the basis for this review.
  • Your abstract should offer a unique perspective or application that adds value for NAQC members.
  • Are the following areas completely and thoroughly addressed.
  • Learning outcomes are clearly identified and measurable.
  • The proposal abstract clearly articulates session purpose, methods and conclusions.
  • The depth and/or complexity of the content being delivered meets the needs of conference participants.
  • Proposal title matches the content of the presentation.
  • Proposal is free of commercialism.
  • Does the session deliver content in a way that is engaging and includes ample time for audience questions, interaction, and discussion? 

If your session is chosen for presentation at the conference, you must be willing to adhere to the following guidelines:

  • Submit your complete and final PowerPoint presentation (unless you are facilitating an interactive roundtable) to NAQC by the required due date.
  • Agree to have your PowerPoint presentation and session description posted to the NAQC website.
  • Refrain from any direct marketing of products, services, software or other commercial ventures in the session.

*NAQC is unable to provide support to selected presenters. There is no provision for expenses, honorarium or other monetary compensation.

  • Deadline for Abstract Submission –  October 26, 2016
  • Notification and confirmation of attendance/availability – December 2, 2016
Should you have questions or concerns about the conference or this call for abstracts, please contact Linda Bailey at

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